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Copy 1 



'iCiO 




HIg¥0S{lC^I< )gKi{¥dft 



OF THE 



Memorial Hall, 



ANDOVER, MASS. 



WITH THE 



RULES AND REGULATIONS. 



% 

his 



LAWRENCE, MASS., 
Geo. S. Merrill & Crocker, Printers. 

1873. 




filg¥Of{ld.ST< gKS^^Cift 



OK THE 



Memorial Hall, 



1/ 



ANDOVER, MASS 



WITH THE 



RULES AND REGULATIONS. 




LAWRENCE, MASS., 
Geo. S. Merrill & Crocker, Trinters. 

1873. 

"■< 






MEMORIAL HALL ESTABLISHED, 

March 6, 187 1. 

CORNER STONE LAID, 
September 19, 1S71. 

BUILDING DEDICATED, 
May 30, 1873. 



HISTORICAL SKETCH. 



In the month of July, A. D. 1S70, a venerable but young-hearted gentle- 
man, a citizen of Andover, as he walked among the grand old buildings and 
galleries of art in historic Dresden, bethought him of the land of his adoption 
and of his own town. As he himself has told us, his heart yearned over it. 
He thought of the blood of its citizens so freely poured out for love of coun - 
try, as yet uncommemorated by monument or tablet. He thought of the 
hard-working people, who, while able to secure the comforts of life, were yet 
but scantily supplied with the means of mental improvement. He had seen 
in almost every European city monuments of deeds nobly done and worthily 
remembered. Here in Dresden he found a public library of 300,000 volumes ; 
and he had himself mingled with the throng which wandered freelv through 
corridors where they stood face to face with the works of the greatest masters. 
He was no novice in the work of initiating great enterprises. What might 
have passed from the mind of another in an effervescence of good wishes, 
grew in his mind into a plan. Andover should no longer be without a sol- 
diers' memorial and a free library. He therefore, on the 2d ot July, 1870, 
writes thus to his son, Mr. Joseph W. Smith : — 

"I have a subject on my mind to communicate to you at this time. Vou 
mention in your last letter received here that there was nothing yet done with 
the lots up town where the buildings were burned. I have thought the cor- 
ner lot, where Joseph Abbott's shop stood, would be a fine place for a Memo- 
rial Hall to be built upon, to commemorate and keep in remembrance the 
names of those who gave their lives in defending our national flag, and saving 
my adopted country to (lod and liberty. I want to make a proposal, or 
rather a pledge, to give twenty-five thousand dollars, upon conditions, — a like 
sum to be subscribed by others, which will make in all ;?50,ooo ; the building, 
with the land, to cost not over $30,000 ; and $2o,oco to be invested, the in- 
terest only to be spent in taking care of the Library, if there should be one, and 
a Reading-room. « * * « ♦ It appears to me, if the people of Andover 
would take this matter in hand, and all give according to their abilitv, 
the thing might very soon be done. 1 stand pledged for si.x months from 
date, if the conditions are complied with, to i)ay over the amount. If not 
complied with, then this pledge to be null and void. 

John Smith." 



HISTORICAL SKETCH. 



This letter was laid before the Town on the first day of August ; Mr. Peter 
Smith and Mr. John Dove, the business partners of the originator of the 
scheme, furthering the enterprise l)y sending the following note, to be read 
with his : — 

"Andover, Aug. I, 1870. 
We, the subscribers, agree and pledge ourselves to add ten thousand dol- 
lars to the sum pledged to the town of Andover by our partner in business, 
Mr. John Smith, now in Europe, on the same conditions as submitted by him 
to the town, for the erection of a Memorial Hall, (making the whole sum 
thus pledged thirty-five thousand dollars,) provided the town will purchase 
the lot of land on the corner of Main and Essex Streets, owned by Hermon 
Abbott, where the buildings were recently destroyed by fire. 

John Dove, 
Peter Smith." 

The action of the Town on these letters was, first, a vote of thanks to these 
gentlemen for their very generous and liberal proposals ; and, secondly, the 
appointing of a committee "to take into consideration the subject matter 
thereof, and report such action as they may deem most advisable for adoption 
at a future meeting of the town." The committee consisted of the following 
gentlemen : Hon. Francis Cogswell, Rev. Charles Smith, Samuel H. Taylor, 
LL. D., and Messrs. Solomon Holt, William G. Means, David Middleton and 
Samuel Raymond. 

A public meeting of the citizens, to consider what measures should be 
adopted, was held at the call of this committee, on the 17th of December 
following. Remarks were made by several gentlemen, including an earnest 
address by Dr. Samuel H. Taylor, whose lamented death, shortly afterwards, 
deprived the enterprise of the services of one of its most valued and efficient 
friends. 

By the recommendation of the committee, and under the encouragement of 
an additional pledge of $2,000 from Messrs. John Dove and Peter Smith, and 
a further generous subscription of $1,000 from Mr. Joseph W. Smith, 
it was decided to appeal to the generosity of the citizens individually, and 
to endeavor to obtain the amount required by means of voluntary subscrip- 
tions, rather than by a resort to taxation. The general superintendence of 
this business was entrusted to the Hon. George Foster. 

At a town meeting held on the 31st of the same month, the committee 
made report that the sum of $8,500 had been subscribed, in sums ranging 
from $350 to 10 cents. The whole number of subscriptions was seven hun- 
dred and three. One from the Hon. Francis Cogswell, of $350 ; two, of $250 
each, from Messrs. W. P. Foster and Edward Taylor ; one of $200, from the 
Rev. Charles Smith. Then followed twenty-four subscriptions of $100 each ; 
then twenty-two of $50 each ; one of $35; three of $30; forty-two of $25; and 
twenty-three of $20. The original subscription papers, with the autographs 
of the donors and the sums contributed, may be found in the archives of the 



HIS TORICA L SKE TV II. 



Memorial Hall, where they were placed in accordance with the recommenda- 
tion of tiie committee. They have also been copied into a subscription book, 
which is kept in the Library for public inspection. 

To meet the deficiency of $3,500, still remaining, the committee further rec- 
ommended that the town should avail itself of an almost forgotten treasure 
that was at its disposal. On the 2d of April, 1866, the town had voted to 
raise the sum of $4,500, that year, towards erecting a soldiers' monument. 
This money, having never been used for the purpose designated, now came 
to the relief of the town in an unexpected way. Tiie recommendation of the 
committee was adopted, and it was voted, as an act in harmony with the orig- 
inal intention of the town, to apply this sum to the building of the Memorial 
Hall. The fund was thereby made uj) to $51,500; and the Memorial Hall 
was secured. 

At the annual meeting of the town, March 6, 1S71, the subscribed fund 
was formally accepted, and a Building Committee was appointed, consisting 
of the following gentlemen: Mr. William G. Means, Mr. David Middleton, 
Mr. Samuel Raymond, Rev. Charles Smith and Rev. John L. Taylor, D. D. 

At the same meeting the following letter was read from Mr. John Byers, of 
New York, formerly a resident of Andover : — 

"New Yokk, Feb. 7, 1871. 
Francis QxiSWELL, Esq., Chairman 0/ Committee : 

Dear Sir: — It has been my earnest desire, for a number of years, to establish in Andover 
an enduring memorial of my brother, Peter Smith Byers, who died in that town in 1856. 
The way seems now open for its accomplishment. It is doubtless well known to your com- 
mittee that he was the first chosen Principal of the Pimchard Free School, and although at 
his death comparatively a young man, yet he was warmly interested in the educational in- 
terests of Andover. I therefore propose to give the sum of ^3,000, for the purchase of 
books, as the nucleus of a public library to be kept in the room which, as I am informed, 
is to be set apart for that purpose in the Memorial Hall soon to be built. ••****•• 
As soon as you notify me that the donation is accepted by the town, I will remit check for 
the amount. 

Yours respectfully, 

John Byers." 

The town, having passed a vote of thanks for the very appropriate and 
generous donation of Mr. Byers, pledged itself to carry out the evident in- 
tentions of the donor in every particular. 

Soon after its appointment, the Building Committee organized itself, with 
Rev. J. L. Taylor, D. D., as chairman, and Mr. S. Raymond as secretary and 
treasurer. 

It soon became apparent that more land would be necessary. This neces- 
sity was met by the generosity of a few individuals ; and the town was subse- 
quently called upQn to pass an additional vote of thanks to Messrs. George 
L. Abbott, John Cornell, John Dove, J. H. Flint, T. A. Holt, W. S. Jenkins, 
W. G. Means, Peter Smith, Joseph W. Smith, and G. II. and K. H. Valpey ; 
by whose gifts, in connection with a further gift of $100 from Mr. H. P. 
Beard, now deceased, the sum of $1,650 was raised for the purchase of two 



HISTORICAL SKETCH. 



additional lots of land, said gifts being all in addition to previous subscrip- 
tions by the same parties for the erection of the Hall. 

Still, the sum appropriated for the building was not sufficient to secure such 
an edifice as every one now expected. But, happily, while the unpleasant 
alternative was engaging the attention of the committee, advices from across 
the Atlantic enabled the treasurer to write $5,000 more on the debit side of 
Mr. John Smith's account. 

Shortly after this, on the occasion of the enthusiastic jiublic reception 
given to Mr. Smith upon his arrival from Europe, he supplemented the do- 
nation of Mr. Byers by the additional promise of $3,000 for the purchase of 
books for the Library. 

The plan of the architect, Mr. J. F. Eaton, having been decided upon, 
proposals were received from three different builders. At a meeting of the 
committee, held July 31, it was voted to give the work to Messrs. Abbott & 
Jenkins, of Andover. According to the contract signed by them, the speci- 
fications were to be carried out for the sum of $29,750. On the 4th of Au- 
gust, 1871, Mr. T. E. Mayberry deposited some loads of stone near the site 
of the building, and on the 14th of August the workmen broke ground. The 
ceremony of laying the corner-stone was performed on the 19th of September. 
Mr. John Smith, assisted by Mr. David Middleton, deposited in the corner- 
stone a copper bo.\ enclosing various interesting documents, a list of which 
may be found in the archives of the Hall. Remarks were made by the Rev. J. 
L. Taylor, D. D., and prayer was offered by the Rev. Charles Smith. The work 
was now pushed briskly on through October and November, and in Decem- 
ber the building was covered in. 

At the annual town meeting, March 4, 1S72, the liuilding Committee pre- 
sented its first report ; from which it appeared that the whole amount thus 
far secured for the enterprise, including the $3,000 from Mr. Bvers, and the 
like sum from Mr. John .Smith, for the purchase of books, was $62,949.70; 
leaving in the hands of the committee, for building i)ur])oses, $36,949.70. 

At this meeting, the town, in accordance with the recommendation of the 
Building Committee, appointed as Trustees of the Memorial Hall the follow- 
ing gentlemen : Mr. Henry Boynton, Mr. E. K. Jenkins, Rev. James H. Mer- 
rill, Mr. David Middleton, Mr. Samuel Raymond, Rev. W. L. Ropes, and 
Mr. Joseph W. Smith. It was arranged that the term of office of one Trus- 
tee should expire every year, and that the vacancy should be filled by. the 
election of a Trustee by ballot, at the March meeting of the town, for a full 
term of seven years. 

In the month of April following, Rev. Mr. Merrill felt obliged, on account 
of ill health, to resign his office as a Trustee, and the Board nuulc choice of 
Rev. Francis II. Johnson to supply his place. 

During the spring and summer of 1S72, the Trustees selected and purchased 
books for the foundation of a library. A call for donations, issued in May, to 
the people of the town, also brought in a number of additional volumes. In 
October the Hall, though not yet furnished, was ready for the use of the 



H WTO RIVAL SKETCH. 



Trustees, The books were unpacked, and the work of preparing the cata- 
logues, which was committed to Mr. Raymond, was begun. Elarly in January 
Mr. RavTOond had completed, with his own hand, four catalogues of the li- 
brary, which now numbered more than 2,700 volumes. 

The Trustees appointed Mr. Ballard Holt, 2d, Librarian and Janitor, who 
entered on his duties May i, 1873. 

The furnishing of the building, and the laying out of the grounds, as well 
as the various arrangements for the working of the Libran,-, having been 
mainly completed, the Hall was formally opened, with appropriate services, 
on Memorial Uay, Friday, May 30, 1873. 

The committee appointed by the town to co-operate with the Trustees with 
reference to this occasion, consisted of the Board of Selectmen, together 
with the Hon. George Foster, Mr. K. Francis Holt, Rev. Professor Park, and 
Dea. Peter Smith. Agreeably to the arrangements of this joint committee, 
amd under the direction of Mr. James B. Smith, the Chief Marshal, a pro- 
cession was formed at 2 o'clock, P. .M., in Elm Square, opposite the Hall ; 
a dinner having been previously served in the Film House to the committee, 
escort and invited guests. The procession was led by an escort of returned 
soldiers of the late war, preceded by the Andover Brass Band. The Ad- 
dress was delivered in the South Church by the Rev. Phillips Brooks, of 
Boston. The Dedicatory Pr.\vek was offered in front of the Memorial 
Hall, by the Rev. Prof Edwards .\. Park, D. D., of .\ndover. The Rev. 
Ch.\rles Smith, and the Rev. James H. Merrill, of Andover, also took 
part in the services. .Singing was furnished by the Andover Choral 
U.NION. The assembly, gathered in front of the Hall, united in singing the 
National H\Tnn at the close of the exercises. 

The Reading-room was opened for the use of the citizens on Monday, June 
2d ; and on the Monday following the Library was first oi>ened for the de- 
livery of books. 

The total cost of the building, including that of the land ($4,650), together 
with the grading and ornamenting of the grounds, is about 843,000. Of the 
whole amount raised, $20,000, agreeably to the original provision of Mr. John 
Smith, is reserved as a permanent fund for current expenses. For the pur- 
chase of books, $6,000, in addition, was placed at the disposal of the Trus- 
tees, about two-thirds of which has been already expended for that purpose. 
The town has also, ih accordance with the law of the State authorizing such 
appropriations, voted to apply to the uses of the Librar)' the amount which 
may be received this year from dog-licenses. The Trustees believe that this 
statement of their limited resources will be a sufficient appeal to those who 
desire that the Librarj* and Reading-room shall satisfy the reasonable ex- 
pectations of the community. 



On the two following pages is printed a copy of the inscription on the marble ublets in 
the Memorial Room, giving the names of the soldiers enlisted from .\ndover in the war of 
the Rebellion, who gave up their lives in the service of their country. 



TO TH E M EMORY OF 

James H. Bailey, 
Died of disease at Washington, D. C, Sept. 14, 1861. 

Enoch O. Frye, 
Accidentally killed at Fort Albany, Va., Oct. 29, 1861. 

Charles H. Callahan, 
Died of disease at Chelsea, Mass., May 29, 1862. 

Amos Whittaker, 
Killed at Gaines' Mills, Va., June 27, 1862. 

George M. Smart, 
Died of disease at Fort Albany, Va., July 25, 1S62. 

William Greeley, 
Died of disease at Carrollton, La., Aug. 22, 1S62. 

Bernard Kavanaugh, 
Died of disease at Philadelphia, Pa., Aug. 24, 1S62. 

Edward C. Merrill, 
Died of disease at Carrollton, La., Aug. 27, 1862. 

William H. Luke, 
Died of wounds at Manassas, Va., Sept. 13, 1862. 

Jefferson N. Raymond, 
Died of disease at New Orleans, La., Sept. 13, 1S62. 

James Russell, 
Died of disease at Fort Albany, Va., Oct. 19, 1862. 

James Jaquith, 
Died of disease at New Orleans, La., Dec. i, 1862. 

Henry G. Kimball, 
Died of disease at Newbern, N. C, Jan. i, 1S63. 

James W. Merrill, 
Died of disease at Newbern, N. C, Jan. 20, 1863. 

Joseph Chandler, Jr., 
Died of disease at New Orleans, La., Mar. 10, 1863. 

Newton G. Frye, 
Died of disease at Andover, Mass., Mar. 28, 1863. 

Josiah Mason, 
Died of disease at Andover, Mass., April 7, 1S63. 

James Logue, 
Died of disease at Baton Rouge, La., May 11, 1863. 

Newton Lovejoy, 
Died of disease at Vicksburg, Miss., July 9, 1863. 

William H. Wardwell, 
Accidentally killed at Maryland Heights, Md., Aug. i, 1863. 

Charles A. Clement, 
Died of wounds at Gettysburg, Pa., Sept. 30, 1863. 

WlLLARD G. BoDWELL, 

Died of disease at Fort Strong, Va., Mar. 24, 1864. 

Thomas F. Porter, 
Died of wounds at PLimpton, Va., April 15, 1864. 

James Ward, 
Killed at the Wilderness, Va., May 5, 1864. 

Samuel Aiken, 
Killed at Spottsylvania, Va., May 19, 1864. 

Israel A. Berry, 
Died of wounds at City Point, Va., April 22, 1865. 



OU R PATRI OTIC D EAD . 

Gkanvii.i.k K. ClUl.KK, 
Killed at Spottsylvania, Va., May 19, 1S64. 

Jamks H. Eastks, 
Killed at Spottsylvania, Va., May 19, 1864. 

Edward Farmkk, 
Killed at Spottsylvania, Va., May 19, 1864. 

J(jnatiian a. Holt, 
Killed at Spottsylvania, Va., May ig, 1864. 

Jamk.s H. RolllWKI.L, 
Killed at Spottsylvania, Va., May 19, 1S64. 

Enoch M. Hatch, 
Killed near Petersburg, Va., June 16, 1864. 

Bkrnard McGurk, 
Killed at Cold Harbor, Va., June 3, 1864. 

Orri.n L. Farnham, 
Died of wounds at Bryant's Farm, Va., June 17, 1864. 

Ei'Ai'HKis K. Bryant, 
Died of wounds at Washington, D. C, July 3, 1864. 

William Risskll, 
Died of wounds at Washington, D. C, July 11, 1864. 

Thomas A. Baglky, 
Died a prisoner at Andersonville, Ga., Aug. 28, 1864. 

Jamks B. Black, 
Died of disease at Fortress Monroe, Va., Aug. 30, 1864. 

Gf.or(.k W. Grant, 
Died of disease in Second Corps Hospital, Va., Sept. 7, 1864. 

Georc.k a. Bailey, 
Killed at Winchester, Va., Sept. 19, 1864. 

Franklin Hardy, 
Killed at Poplar Grove Church, Va., Oct. 2, 1864. 

Edward O'Hara, 
Killed at Hatcher's Run, Va., Oct. 27, 1864. 

Charles P. Barnard, 
Died of disease at Annapolis, Md., Dec. 2, 1S64. 

James McCusker, 
Died a prisoner at Salisbury, N. C, Dec. 2, 1864. 

Thomas Wardman, 
Died a prisoner at Danville, Va., Dec. 20, 1864. 

John McCulloiu.h, 
Died of disease at Andover, Mass., Dec. 24, 1S64. 

Walter L. Raymond, 
Died a prisoner at Salisbury, N. C, Dec. 25, 1864. 

Gkorc.k E. Hayward, 
Died of wounds at Andover, Mass., July 24, 1S65. 

Leonard W. Rylky, 
Died of disease at Andover, Mass., Aug. 30, 1865. . 

Lewis G. Hatch, 
Died of disease at Andover, Mass., Jan. 4, 1S66. 

Samuel P. F'arniiam, 
Died of disease at Andover, Mass., Jan. 12, 1866. 

Andrew K. Patrick, 
Died of wounds at Fredericksburg, Va. 



TRUSTEES 



JVEeiTiorikl Hall, ^qdoyef, 



Elected March 4, 1872. 



JOSEPH W. SMITH, 


. *TERM EXPIRES MARCH, 1873. 


JAMES H. MERRILL, 


1874. 


DAVID MIDDLETON, 


1875. 


E. KENDALL JENKINS, 


1876. 


HENRY BOYNTON, 


1877. 


SAMUEL RAYMOND, 


1878. 


WILLIAM L. ROPES, 


1879. 



Rev. James H. Merrill resigned the office of Trustee April, 1872, and 
Rev. Francis H. Johnson was chosen to fill the vacancy. 
Joseph W. Smith was elected for a second term March 3, 1873. 



OFFICERS OF THE TRUSTEES. 

JOSEPH W. SMITH, President. 
SAMUEL RAYMOND, Secretary and Treasurer. 



committee on the library. 



DAVID MIDDLETON, 
FRANCIS H. JOHNSON, 



WILLIAM L. ROPES, 
JOSEPH W. SMITH. 



COMMITTEE ON ACCOUNTS. 

E. KENDALL JENKINS, | HENRY BOYNTON. 

librarian and janitor. 
BALLARD HOLT, 2d. 



* The respective terms were fixed by lot. 



RULES AND KEGULATIONS. 



SECTION I. 

T M IT S T E E S 



Art. I. The officers of the Board shall be a President, Secretary, and 
Treasurer, a Committee on the Library, and a Committee on Accounts, who 
shall be elected annually by ballot from the Board at the first regular meet- 
ing succeeding the annual town meeting in March. 

Art. 2. Vacancies in any office, from any cause, may be filled at any reg- 
ular or special meeting, notice to that effect having been given one week pre- 
viously. In the absence of any officer, a substitute may be appointed, /)ro 
tempore. 

Art. 3. The Secretary of the Board shall record all proceedings of the 
Board, and keep their records and files. 

Art. 4. The Treasurer shall give bonds to the town of Andover, in such 
sui)!, and with such sureties as the Board may approve, for the faithful 
performance of the duties of his office, and to account for all such sums 
as may come into his hands belonging to the Memorial Hall ; he shall 
draw from the town treasury the interest money, and any other money that may 
be due from the town, and shall pay therefrom such bills as are approved by 
the Board ; shall, under the direction of the Board, keep the property under 
the care of the Trustees suitably insured ; shall settle with the Librarian, 
quarterly, for all fines and other moneys received by him ; shall keep account 
of all receipts and expenditures of the Board ; shall present to the Board at 
their regular meeting in January, annually, a report of the receipts and ex- 
penditures of the year ending on the thirty-first day of December previous, 
and of the state of the Treasury, audited by the Committee on Accounts, and 
shall make s])ecial reports thereof, when required by the Board. 

Art. 5. The Committee on the Library shall recommend books to be 
purchased for the Library ; shall purchase all books authorized by the Board ; 
shall cause the books to be rebound when necessary ; shall furnish proper 
books and forms for the Librarian, and shall annually examine the Library, 
and report to the Board, at the regular meeting in January, its existing 
condition, a list of books lost during the year, and such other facts as 
should be reported to the Town. They shall, also, under the direction of the 
Board, have charge of the Memorial building and grounds, shall provide the 



12 RULES AND REGULATIONS. 



rooms in the building with proper fixtures and furniture, and make arrange- 
ments for suitably lighting and warming the rooms ; shall recommend, and, 
under the direction of the Board, cause to be procured, newspapers and peri- 
odicals for the Reading-room, and cause such as are worthy of preservation 
to be bound and deposited in the Library ; and, generally, shall see that the 
regulations of the Board in relation to the Library and Reading-room are 
duly observed. 

Art. 6. The Committee on Accounts shall annually audit the Treasurer's 
accounts, and present the same to the Town Auditors for adjustment. 

They shall employ such means as they may deem best to obtain memorials 
of the war, works of art, and other objects of interest to be placed in the 
Memorial Room ; also, donations of money and books for the increase of the 
Library ; and shall pay all money thus received to the Treasurer of the Board, 
to be by him passed to the credit of the Memorial Hall, and appropriated at 
the order of the Board, unless otherwise specified by the donors. 

Art. 7. No payment of money shall be made except by a vote of the 
majority of the Board. All orders to draw money from the Town Treasurer 
must be signed by the President and Treasurer of the Board. 

Art. 8. In the month of January, annually, a report of the Trustees to 
the Town shall be prepared by a Committee, and when approved by the 
Board, and signed by the President and Secretary, shall be entered on the 
records and delivered to the Selectmen, 

Art. 9. The regular meetings of the Board shall be held on the second 
Tuesday of each month, except August. Special meetings may be called by 
the President at his discretion, and shall be called by the President or Sec- 
retary when requested by two members ; seasonable written notice of all meet- 
ings to be given to the members. 

Art. 10. Four members shall constitute a quorum for the transaction of 
business. Any number more than one, may adjourn a meeting. Absent 
members to be notified of the adjournment. 

Art. II. The Library in the Memorial Hall, including the Reading- 
room, shall be known as The Memorial Hall Library. 

Art. 12. No book, pamphlet, work of art, or other object whatsoever, 
offered by any person to the Library, Reading-room, or Memorial Hall, 
shall be accepted and placed therein, except by express vote of the Board, 
unless by direction of the Town ; and immediate notice of acceptance shall 
be given to the donor, with a suitable acknowledgment. 

Art. 13. All books, pamphlets, and articles in the Library, Reading- 
room, or Memorial Room, may be exchanged at the discretion of the Trus- 
tees ; provided, however, that no such exchange shall be made except with the 
consent of the donor, or his or her oldest heir-at-law. 



f:rL£S AND KECVLA71CAS. 



13 



fSECTION II. 



L I B K A Pv Y 



Art. I. The Memorial Hall Library arc! Reading-roc ni .shall be free to 
all residents in Andover, over fourteen years of ape, wiio shall sign an agree- 
ment to observe the rules and regulations adopted from tin'e to time by the 
Trustees (giving satisfactory guarantee when requested), and who shall at all 
times comply with said rules and regulations. 

The following guarnntces may be required by the Librarian at his discretion : — 

First. Any resident, of the age of twenty-one years or upwards, may deposit with the 
Librarian a sum of money equal to the value of the book borrowed, or the value of the set, 
if it be one of a set. A ticket in evidence of this deposit shall be given to the borrower, 
a copy of which shall be kept by the Librarian. On the return of the book borrowed, with 
the ticket, and the payment of any fines or damages for negligence or injury, the deposit 
shall be restored to the depositor. In case such book is not returned, and such fines and 
damages paid, the deposit shall be forfeited to the Trustees. f)r. 

Secondly. Any resident, of the age of fourteen years or upwards, may file with the 
Librarian a guarantee of some responsible person, known to the Librarian, agreeing to be 
answerable for all books borrowed by him, and for the payment of all fines and damages in- 
curred by him. .Such guarantee shall be valid for the time mentioned therein, but may be 
revoked by the signer at any time, at his pleasure, by a notice in writing to the Librarian, 
in which case his liability shall cease, except as to books previously taken, and fines and 
damages previously incurred. 

Art. 2. Persons residing temporarily in Andover may, at the discretion 
of the Library Committee, be permitted to use the Library and Reading- 
room, on such terms as the Trustees may prescribe. 

Art. 3. Strangers visiting the town may use the books and periodicals in 
the Reading-room, agreeably to the regulations, for the sjiace of one week, 
upon the introduction in writing of any Trustee. The person thus introdu- 
cing a stranger shall be responsible for his compliance with the rules of the 
Library, and shall be accoimtable for any injuries committed by him. 

Art. 4. Young persons under fourteen years of age may be admitted to 
read in the Reading-room, upon the request of some jierson known to the 
Librarian (who shall engage to be rcsjionsible for their good conduct), at such 
times and in such numbers as may, in the judgment of the Librarian, not be 
inconvenient to other visitors ; but no such person shall be permitted to loiter 
in the Reading-room, or in any part of the building, when not engaged in 
reading. 



14 



RULES AiXD REGULATIONS. 



Art. 5. All persons visiting the Memorial Hall shall demean themselves 
quietly and be inoffensive in condition and conduct ; no person shall lunch, or 
smoke, or spit on the floor, in any part of the building; and no disturbing 
conversation will be permitted in the Library or Reading-room. 

Art. 6. The Library shall be open for the delivery of books every week- 
day throughout the year (except Wednesdays and days allowed by the Board 
as holidays), from three to five o'clock, and from six to nine o'clock, P. ^I. 

Art. 7. The Reading-room shall be open every week-day throughout the 
year (except Wednesdays and holidays), from eight and a half, A. M., to 
twelve o'clock, and from three to five, and from six to nine o'clock, P. M. On 
Wednesdays, it shall be open from eight and a half to ten o'clock, A. M., and 
from six to nine o'clock, P. M. 

Art. 8. No person, except the Librarian or a Trustee, shall enter any of 
the alcoves, or take any book from its place on the shelves, unless by special 
permission. 

Art. g. No book or pamphlet, belonging to the Library or Reading- 
room, shall be taken away, except by the leave of the Librarian, expressed in 
the prescribed mode of registration. 

Art. 10. Every person entitled to borrow books from the Library shall 
receive from the Librarian a card bearing the name of the borrower, and set- 
ting forth his right to the use of the Library. The card shall have on the 
back ruled spaces in which the Librarian will stamp the dates of the delivery 
and return of books borrowed. This card must always be presented on tak- 
ing out any book for liome use, and also upon the return of any book. The 
person to whom the card belongs will be held responsible for any book drawn 
by means of his card. The card, if lost, cannot be replaced until after seven 
days' notice of the loss has been given at the Librarv. 

Art. II. Application for books is to be made on printed slips, which will 
be furnished by the Librarian. The applicant will write on these slips the 
shelf-numbers of the books desired, together with the name of the borrower 
copied from his card ; and both the card and slip will then be handed to the 
Librarian. 

Ari". 12. No person shall be allowed to have more than one volume from 
the Library at one time. Books designated as books of illustration may, 
however, be taken with the volumes they are designed to illustrate. 

Art. 13. No book taken for home use shall be changed the same day on 
which it is taken. 

Art. 14. No book shall be taken a second time for home use by the same 
person, or by any one of the same household, until after a full Library day 
from the time of his returning it. New books, and books in great demand, 
shall not be re-taken by the same person until after three days from the date 
of their return, when the Library Committee may so direct. 

Art. 15. Any book borrowed from the Library may be kept out two weeks, 
unless a shorter time is named on the cover. When a book is new or in great 
demand, the time may be limited to one week, or less than one week, at the 



KCLES AND KEGULA TIONS. I 5 

discretion of the I.ibrary Committee. Any borrower wlio retains a book 
beyond the allowed time, shall pay a fine of two cents for every day's delay. 

Art. 16. Any volume retained two weeks beyond the specified time, shall 
be sent for by the Librarian, and the exjjense incurred in obtaining it shall be 
paid by the borrower. If not returned within one week after being sent for 
by the Librarian, the book shall be considered as lost. 

Art. 17. Hooks returned must be delivered to the Librarian or his assis- 
tant. 

Art. iS. The Library Committee m.iy order a new book to be retained 
in the Library for four weeks after its reception. 

Art. 19. No periodical or pamphlet shall be borrowed from the Library 
until bound and placed upon the shelves, except when the Library has a 
duplicate of the same ; in which case «inly one copy shall be allowed to be 
borrowed unbound. 

Art. 20. No newspaper, bound or unbound, shall be removed from the 
Library or Reading-room, except by special permission of the Library Com- 
mittee. 

Art. 21. Books unsuited for general circulation, books difficult to be re- 
placed by reason of their rarity or value, and books of reference, shall be 
designated on the Catalogue by a star (*), and shall not be t^ken from the 
Library, except by special permission of the Library Committee. 

Art. 22. Persons entitled to the i)rivileges of the Library may receive 
books for consultation in the Reading-room during Library hours, upon mak- 
ing written application on a printed slip to be furnished by the Librarian. 
Any person neglecting to return to the Librarian a book thus temporarily- 
consulted, shall pay a fine of five cents. 

Art. 23. All books shall be returned to the Library at such time, annually, 
as the Library Committee may direct, and shall remain in the Library so long 
as may be necessary for the annual examination. Any person neglecting to 
return a book at this time, shall pay a fine of fifty cents. Seasonable notice 
of the time is to be given by the Librarian. 

Art. 24. Borrowers of books must give notice to the Librarian of any 
change in their place of residence. 

Art. 25. All injuries to books, beyond reasonable wear, shall be made 
good, to the satisfaction of the Library Committee, by the borrower. If any 
book be lost or materially damaged, the borrower shall pay for the same at 
the appraisement of the Committee. If the volume lost or injured forms part 
of a set, he may be required to replace the whole set ; and shall then be en- 
titled to receive the damaged set as his own property. Notice should be 
given to the Librarian of any serious defacement or injury which a borrower 
may find in any book used by him. 

Art. 26. Any person injuring or mutilating any book, newspaper, or other 
article, belonging to the Library, or to any room in Memorial Ilall, will be 
denied admission to the building, unless satisfactory reparation be made ; 
and will also be liable to immediate prosecution for such offence. 



r6 RULES AND REGULATIONS. 



NiJTE. — The following Act w.\s passed by the Legislature of Massachusetts, February 26, 
1872: — An Act for the Preservation of Books and other Property belonging to Public 
Libraries. 
Be it enacted, etc., as follows : — 

Whoever wilfully and maliciously or wantonly and without cause writes upon, injures, 
defaces, tears or destroys any book, plate, picture, engraving, or statue, belonging to any 
law, town, city, or other public librarj', shall be punished by a fine of not less than five dol- 
lars, nor more thin fifty dollars, or by imjirisonment in the jail not exceeding six months, 
for every such offence. 

Approved F'eb. 26, 1S72. 

Art. 27. A printed copy of the established rules and regulations shall be 
given to every person, or head of a family, using the Library. 

Art. 28. A printed Catalogue of the books belonging to the Library 
shall, from time to time, be provided by the Trustees, copies of which shall 
be for sale at the Librarian's desk. 



RULES AiXD KEGCLA riOXS. I 7 



JSECTIUX III. 

LIBRARIAN. 



Art. I. A Librarian siiall be elected by the Trustees, who shall be reiiKiv- 
able at their pleasure. His salary shall be fi.xed by the Board. He shall 
give bonds to the town of Andover, in such sum and with such sureties as may 
be approved by the Board, for the faithful jjerformance of the duties of 
his office ; for the proper care and preservation of the Library ; and to 
account for all property of the town in charge of this Board, which may be 
placed in his hands. He shall jjcrform all the duties assigned to him, 
agreeably to the regulations and directions of the Board and the Library' 
Committee. 

Art. 2. The Librarian, under the supervision of the Library Committee, 
shall have the charge and control of the Library, and of the other apart- 
ments in the Memorial Hall ; he shall see that the books, pamphlets, papers, 
furniture, and other articles, are arranged according to the directions of 
the Library Committee, and kept in good order. He shall keep the rooms 
open, and in proper condition for use, during the hours specified by the 
Board, and during those hours shall be present, in person or by an assistant 
approved by the Committee ; he shall maintain order in the rooms, and see 
that all the regulations of the Board are complied with. 

Art. 3. He may appoint an assistant, to be ajiproved by the Library 
Committee, to assist him in the performance of his duties, and to act for him 
in case of his illness or absence, and who in such case shall have the i^owers 
of the Librarian. The Librarian shall be responsible for the conduct of his 
assistant. The compensation of the assistant shall be paid by the Librarian, 
and no allowance shall be made to the Librarian for such compensation, or 
for extra services, unless by vote of the Board upon each special claim. 

Art. 4. The Librarian shall enter in a record, to be called the Accession 
Catalogue, the title, and author's name, of every book and iiamjihlet added 
to the Library, the date of its reception, its cost, if purchased, the name of 
its donor, if it be a gift, and any other facts relating to it which the Board 
may direct. And no book shall be jiut in use until so recorded. 

Art. 5. He shall also keep an Alphabetical Catalogue of all volumes 
and pamphlets belonging to the Library, in which shall be noted the title and 
and author of every work, and the number of volumes, with its nuiuhcr on 
the Accession Catalogue, and its jilace in the Library. 

Art. 6. He shall acknowledge all gifts to the Library, Reading-room, or 
Memorial Hall, as soon as they shall have been rejiorted to the Board and 
accepted ; first procuring the signature of the President to each acknowledg- 
ment. 



RULES AND REGULATIONS. 



Art. 7. He shall cause a book-plate to be securely fastened in each vol- 
ume belonging to the Library ; noting on it the date of the book's reception, 
the name of the donor, if it be a gift, the number of the shelf on which it is 
kept, the book-number, and the number it bears on the Accession Cata- 
logue. He shall also- cause all volumes, pamphlets, and manuscripts belong- 
ing to the Library or Reading-room to be stamped with the words, Memo- 
rial Hall Library, Andover. 

Art. 8. He shall have every volume, before it is delivered from the Li- 
brary, neatly covered with suitable paper ; the number of the shelf on which 
it is kept, and the book-number, written on the back ; and a printed copy of 
such rules as the Trustees may direct attached to the cover, together 
with a statement of the time for which the book is allowed to be kept 
out. It shall also be his duty to cover and label anew all books whose covers 
or labels may have become worn or defaced. 

Art. 9. He shall keep a register of all persons entering their names for 
the purpose of borrowing books, with the Library-number and the residence 
of each individual inserted against the name. 

Art. 10. He shall, on application in the prescribed mode by any person 
entitled to take books from the Library, deliver to him such book as he may 
wish, keeping a record of its delivery in the manner directed by the Board. 
On the return of the book he shall cancel the charge. But if the book has 
been kept beyond the allowed time, he shall impose the proper fine ; and if 
it has been injured, he shall report the injury to the Library Committee. 

Art. II. He shall furnish to any person entitled to the privileges of the 
Library, such books as he may desire to use in the Reading-room, during 
Library hours, providing him first with a printed slip on which to make writ- 
ten application for the same ; this application to be preserved by the Libra- 
rian, and cancelled on the return of the book. 

Art. 12. The Librarian may withhold any book, particularly in the case 
of minors, when there is good and sufficient reason. 

Art. 13. He shall retain for two days after its return any book which 
may have been inquired for, provided a written request for its retention has 
been presented by the person desiring the book. 

Art. 14. He shall keep a record of all books asked for, which are not in 
the Library, with the names of the persons asking for them ; and exhibit the 
same to the Library Committee whenever it shall be called for. 

Art. 15. When any person shall have detained a book beyond the pre- 
scribed time, it shall be the duty of the Librarian, on the day following that 
on which the book should have been returned, to send by mail to such person 
a notice, reminding him that the book is due at the Library, and tliat he is 
incurring a fine of two cents for every day of detention. 

Art. 16. When any book shall have been detained two weeks beyond 
the allowed time, the Librarian shall send for it, and shall cause it to be re- 
turned at the expense of the borrower. 

Art. 17. The Librarian shall collect all fines incurred by neglect to re- 



RULES AND REGULA TIONS. 1 9 

turn any book within the prescribed time, and all damages for the loss or 
injury of books, and shall account for, and pay over the same to the Treasurer 
of the Board once in three months. 

Art. iS. He shall withhold the use of the Library from any ])ersons 
owing fines or forfeitures ; and may exclude any person from the building 
who shall injure any of the books, periodicals, furniture, or other property, or 
whose condition or conduct shall not be in conformity with the regulations of 
the Board ; and he shall make immediate report of all such cases to the 
Library Committee. 

ARr. 19. He shall, once in the year, have all the books taken from the 
shelves and carefully dusted, and the shelves thoroughly cleaned. 

Art. 20. He shall make a thorough examination of the Library once a 
year, and oftener if requested by the Library Committee. He shall also 
make report to the Board, at such times as they may require, of the condition 
and increase of the Library, and of any other matters relating to the Library 
and the Memorial Hall about which they may desire to be informed. 

Art. 21. Any person dissatisfied with the decision of the Librarian in 
any case, may refer the matter to the Library Committee. 

OF AMK.NDMENTS. 

These regulations may be amended at any regular meeting of the Trustees, 
provided the amendment shall have been proposed at the next preceding 
regular meeting, and entered on the records, and information given by the 
Secretary to each member of the Board of the proposed change, in the words 
of the record. 



LIBRARY OF CONGRESS 




